The following terms (the “Agreement”) shall be effective upon execution of the purchase process by you (“Customer” or “You”).
WEDDING PURCHASE Your Agreement with Gulf Beach Weddings LLC (together with its vendors, “Gulf Beach Weddings”) will last for the term (the “Term”) specified for your upcoming wedding. NO TANGIBLE PERSONAL PROPERTY IS TRANSFERRED TO THE CUSTOMER IN THIS CONTRACT.
GULF BEACH WEDDINGS NETWORK The Gulf Beach Weddings Vendor list is continually evolving. There is no guaranty that during the Initial Term or any Renewal Term any third-party partners that belong to the Gulf Beach Weddings Network will remain the same. Partners may be added or removed at any time without notice to Customer.
CUSTOM LOCATIONS Certain locations (‘Custom Locations’ – $250+) and certain times of year (All Major US Holidays and their Weekends – $250+) require additional setup time/preparation and are subject to ‘Custom Location’ costs, permits, premium and/or fees associated: New Years Eve & Day, MLK Weekend, President’s Day, Easter Weekend, Mother’s Day Weekend, Father’s Day Weekend, George Washington’s Bday, St. Patrick’s Day (weekend if applicable), Cinco de Mayo (weekend if applicable), Memorial Day Weekend, 4th of July & Weekend, Labor Day Weekend, Columbus Day Weekend, Halloween, Veterans Day Weekend, Thanksgiving Friday/Saturday, Christmas Friday/Saturday). The reason is to adequately prepare for the popularity of the date (Incentive Pay to Team Members) and Additional Preparation (Setup Timing, Traffic, Parking, etc.) and therefore subject to reasonable additional costs associated. The Location Booked is not guaranteed. We are subject to different Municipalities, Cities, National Parks, County Parks, Local Government, and State Parks – we make every effort to ensure the original location is reserved as quickly as possible, however, this is an active calendar and last minute bookings can occur. Further, other events may take precedence (Festivals, Concerts, Food Rally’s, Volleyball Tournaments, Air Shows, Public Government Holiday dates, etc.) and we are subject to cancellation. Certain locations are subject to major holiday blackout dates set forth by the County or State and are subject to change at any time. We ask that couples remain flexible as we always work in their best interest to find a suitable alternate location in this rare event.
PRODUCT UPGRADES AND CHANGES Gulf Beach Weddings is constantly reviewing its product and service offerings to strive to provide its Customers with the best suite of options available. Gulf Beach Weddings retains the right to revise its product and/or service offerings, including the tools made available to you, at any time. Additionally, Gulf Beach Weddings reserves the right to add additional products and services. Purchase of a current product or service does not guarantee the exact setup – our Wedding Packages are constantly evolving in a positive manner to offer our clients more for less. You will not be charged for upgrades if we increase features (‘Amenities’) that differ from the original purchased package.
LOGISTICS, PRIVACY, RECOMMENDATIONS Gulf Beach Weddings offers recommendations based on location, dates, times, guest count, level of privacy and are based on prior knowledge and expertise. In the event, said Client elects to disregard, refuse or ‘go against’ our recommendations of Gulf Beach Weddings LLC, the Client willingly assumes all associated risks, responsibilities, and lack of privacy. Venue & Location: Certain beach locations are recommended based on their suitability, availability, access and overall perceived privacy. Gulf Beach Weddings recommends avoiding specific event dates and times based on a working knowledge of factors that may affect the wedding, to include: Holiday Dates, Saturday’s, Festivals, Air Shows, Volleyball Tournaments, or particularly busy dates when the beach may be overly crowded and/or restricted. Gulf Beach Weddings may offer guidance on the ideal beach location, based on the number of guests, considering factors such as space limitations, seating arrangements, parking, traffic and overall logistics. Our recommendations are outlined here: Tampa Beach Ratings, Destin Beach Ratings.
WEATHER Customer may have the choice to apply the fee to another date, time or location if a named Hurricane makes landfall at the time of your scheduled wedding, at the ceremony location. This date must be discussed and agreed upon to avoid conflicts with previous bookings. Please note additional costs may be incurred should the wedding need to be moved to a Pavilion (if available), Reception Venue provided by the Couple, or outside location not agreed to in the initial booking due to inclement weather. Please see our Weather Page for more information. We strongly encourage couples to have an indoor/covered alternate location reserved and mentioned to GBW at the time of booking, additional permission may be required. *Please note Vendors, Setup Crew, etc. are scheduled for certain time frames in advance of the ceremony. Should the wedding need to be moved into a Pavilion and it is available, this option is an accommodation and may not include all the setup materials originally included with your wedding package. There will be no ‘discount’ in this event as we will do our best to setup as much as we can accordingly. In all cases, we are not responsible for weather related events and their potential risks associated. We advise couples in advance, weather can be unpredictable and often involves wind, lightning, and rain associated. This includes Algae Blooms (Red-Tide, HABs, etc.), Seaweed on the beach, or the potential for either at or around the time/location of the ceremony. These items are often unpredictable and can change with the tides daily. Please proceed with caution.
CEREMONY TIME Customer certainly have the right to request specific time frames as it regards to personal preference and recommended ceremony start times (1 hour prior in Tampa Locations, 1.5 hours prior in Destin Locations). Gulf Beach Weddings has reserved vendors, setup crew and permitting designed for the exact setup, start time and takedown of said ceremony. There is an obvious 15 minutes +/- window in terms of flexibility however, the trouble is when couples and their guests do not arrive until beyond the 15 minute grace period. GBW reserves the right for additional reasonable fees associated with additional setup crew time, additional vendor (Photo, Video, Live Musician, Officiate, etc) costs, and permit fines that may be incurred. All set up materials and chairs are taken down following the ceremony as all municipalities require us to be off the beach and out of the park by ‘dusk.’ In all cases, we discourage Saturday/Holiday dates from 11am-3pm during Winter and 11am-5pm during High Season (March – November).
The Location and Time Booked is not guaranteed. We are subject to different Municipalities, Cities, National Parks, County Parks, Local Government, and State Parks – we make every effort to ensure the original location is reserved as quickly as possible, however, this is an active calendar and last minute bookings can occur. Further, other events may take precedence (Festivals, Concerts, Food Rally’s, etc.) and we are subject to cancellation. We ask that couples remain flexible as we always work in their best interest to find a suitable alternate location and date in this rare event.
PARKING/TRAFFIC All locations are subject to Public Parking. As the overall tourism economy improves, we expect Florida in particular to be busier than ever in 2021 and into 2022. Please plan accordingly for parking and unusual traffic patterns. Note: ‘The Sunset doesn’t wait on anyone’ and thus its always best to arrive early and stay in an air conditioned car as we start promptly on time!. Certain locations include the Entrance Fee (Henderson Beach State Park for example) however, we are not allowed to reserve parking spots. For this reason, we have recommended time frames for everyone to arrive: Ceremony Timeline. Further, we recommend avoiding the middle of the day on Saturday/Holiday weekends. Most locations have metered parking and can range from $1.50-4/hour or a flat fee for the day. Please Contact Us if you have specific questions in this regard.
CANCELLATION/RE-BOOKING The deposit plus plus any fees spent on your behalf for items and/or services associated with your wedding are non-refundable in all cases. The deposit is paid to individuals, municipalities and companies to reserve the date, time, permits and services at the time of booking. This includes but is not limited to permits, flowers, cakes, supplies, outside deposits to specialty vendors (Officiate, Setup Crew, City / County Permit, Photographer, Videographer, Live Musician) Marketing, and Office Work, etc. to reserve the date, time, permit and venue on your behalf. The deposit is forfeited as part of holding the date, time and location. We are able to postpone the wedding once, schedule permitting, moving the date/time/location out for up to 365 days (See Below). Please consult us in this regard as we will need to move all vendors/bookings to the new date all at once and this is handled on a case-by-base basis. Within 90 days of the original booked date, the total amount is non-refundable – this includes all outside vendors. Couple agree to hold harmless and release all further financial, legal, reviews associated, Chargebacks, PayPal Disputes, Gulf Beach Weddings LLC and its associates and ancillary vendors/employees from all further obligation. All wedding deposits and payments are non-transferrable. Vendor payments outside of 90-days forfeit a $150 deposit per vendor, inside of 90-days all payments sent to booked vendors are non-refundable. When a postponement occurs, we are essentially planning two weddings in this regard. Any changes to the original registration date will incur a minimum of the following: $175 reschedule + the cost of a new applicable permit(s) associated. NO TANGIBLE PERSONAL PROPERTY IS TRANSFERRED TO THE CUSTOMER IN THIS CONTRACT.
HOLIDAY/HOLIDAY WEEKEND – CUSTOM LOCATIONS Certain locations (‘Custom Locations’ – $75+) and certain times of year (All Major US Holidays and their Weekends – $100+ including: New Years Day, MLK Weekend, George Washington’s Bday, St. Patrick’s Day, Cinco de Mayo, Memorial Day Weekend, 4th of July Weekend, Labor Day Weekend, Columbus Day Weekend, Halloween, Veterans Day Weekend, Thanksgiving Week, Christmas Week) require additional setup time/preparation and are subject to ‘Custom Location’ costs, permits, premium and/or fees associated. The reason is to adequately prepare for the popularity of the date (Incentive Pay to Team Members) and Additional Preparation (Setup Timing, Traffic, Parking, etc.) and therefore subject to reasonable additional costs associated. Premiums will be manually added after the reservation has been processed.
COVID-19 COVID-19 is an illness caused by a virus (SARS-CoV-2) that can spread from person to person. The virus that causes COVID-19 is a new virus that has spread throughout the world. COVID-19 severity can range from mild to severe, and in some cases can cause death. Everyone is at risk of getting COVID-19, and older adults and people of any age who have serious underlying medical conditions may be at higher risk for severe illness. As COVID-19 is a known infections disease and presents circumstances that may reasonably give rise to cancellation and/or postponement of the event, I acknowledge that coverage will not be afforded in any way for such circumstances.
- Illness to honorees and immediate family members
- Illness to vendors associated with the event
- Fear or risk of illness or contracting any virus or disease
- Closure of venues due to localized COVID-19 outbreaks
- Limitations on the number of people allowed to gather or other social distancing guidance
- Cancellation/Postponement of the Event due to Government shutdowns
- Loss of deposits due to transportation delays or cancellations
- Cancellations or delays of the Event due to concerns with COVID-19 outbreaks disruption timelines
- Other impacts directly or indirectly related to COVID-19 circumstances
GULF BEACH WEDDINGS RECOMMENDATIONS: TIMING, BEACH LOCATIONS, SEATING, PUBLIC/PRIVATE LOCATIONS Over the course of 12+ years and nearly 8,000 Weddings performed on the beach – we have learned a few things. We make these recommendations available in the FAQ’s section, via phone/email support, or meeting in person. More importantly, we have learned what ‘not to do’! For example, Saturday mid-day or even early afternoon is not the best time for a wedding (beach goers, parking, traffic, etc.). We instead recommend before 11am or after 4pm to avoid the busiest time of the date. If you will be in town for the week, we highly recommend Monday – Thursday (non-holiday weeks)! Certain locations provide more privacy than others. Further, the only way to have a completely private location would be on Private Property facing the Gulf of Mexico (this typically requires the homeowner/management company to obtain the permit). We recommend all guests seated during the ceremony. There are several reasons for this: Line of Sight for the Photographer and overall organization of the event/ceremony. Therefore, if you are expecting 20 Guests = 20 Chairs. Children would be personal preference and we recommend ‘Beach Wheelchairs’ which can be booked direct through an outside vendor for elderly guests or those not able to walk on the sand. Certain locations are more private than others – we do our best to represent these here (Tampa Beach Ratings – Destin Beach Ratings). The Permit obtained does not guarantee us a location, allow us to rope off the beach/reserve parking, and/or privacy. All of the locations we service are located in Public Beach & Neighborhood Access points, therefore not Private Beach. If you have specific questions regarding this, please don’t hesitate to call/email us anytime.
GENERAL PAYMENT TERMS Customer may purchase products and/or services hereunder in a variety of ways including: (i) Self-Checkout; (ii) email sales quote; (iii) providing a credit card while on the phone with a Gulf Beach Weddings sale representative; or (iv) a signed order form. By completing the purchase transaction, Customer agrees to pay for the products and services provided by Gulf Beach Weddings with a valid credit card, cash, or check payment.
UPGRADING PRODUCTS & SERVICES Customer may add or upgrade additional products and/or services at any time by contacting Gulf Beach Weddings or by accessing Customer’s self-service features on the Website. Upgrades to existing products and services will be deemed as a new contract with the pro-rated refund on the Wedding Package applied directly. The fees for new products and services will be based upon the then current, generally applicable fees.
NON-TRANSFERABILITY OF PRODUCTS & SERVICES The products and/or services purchased are valid only for the Customer, and in the category and region specified at the time of purchase and may not be transferred either to a different Customer or by the same customer to a different category or region.
U.S. DOLLARS & U.S. TRADE REGULATIONS Customers will be billed in U.S. Dollars and subject to U.S. payment terms. In no event shall any transactions be in violation of U.S. trade regulations. There shall be no refunds for products and/or services provided by Gulf Beach Weddings. All amounts required to be paid hereunder do not include any amount for taxes or levy (including interest and penalties). Customer shall pay all sales, use, VAT, excise, property or other taxes or levies which Gulf Beach Weddings is required to collect or remit to applicable tax authorities.
INCORRECT BILLING If Customer believes Gulf Beach Weddings has billed incorrectly, Customer must contact Gulf Beach Weddings by email to [email protected] no later than thirty (30) days after the Billing Date in which the error or problem appeared.
ENTIRE AGREEMENT This Agreement, including any documents incorporated by reference, shall constitute the entire agreement between the parties regarding the subject matter hereof and supersede all proposals and prior discussions and writings between the parties with respect thereto.
TERMINATION Customers purchasing a new Wedding Package recognize that the initial deposit amount is non-refundable. This money is spent on behalf of the client for the following (if applicable): Officiate, Setup Crew, Permit Reservation, Photography, Videography, Live Musician and other vendors booked on behalf of the client. In special cases, we can rebook these vendors and apply a portion of the money to a new date within 1-year of the original wedding date. This is handled on a case by base basis.
MODIFICATIONS The parties agree that this Agreement cannot be altered, amended or modified, except by a writing signed by an authorized representative of each party.
NO WAIVER No failure or delay in enforcing any right or exercising any remedy will be deemed a waiver of any right or remedy.
SEVERABILITY AND REFORMATION Each provision of this Agreement is a separately enforceable provision. If any provision of this Agreement is determined to be or becomes unenforceable or illegal, such provision shall be reformed to the minimum extent necessary in order for this Agreement to remain in effect in accordance with its terms as modified by such reformation.
GOVERNING LAW This Agreement is governed by the laws of the State of Florida (“Governing Law”), without regard to principles of conflict of laws of any state or jurisdiction. Customer hereby agrees that the courts located in Florida (“Place of Jurisdiction”) shall have exclusive jurisdiction over any dispute arising hereunder.
LIMITED LIABILITY IN NO EVENT SHALL GULF BEACH WEDDINGS, OUR EMPLOYEES, OR OUR SUPPLIERS BE LIABLE TO CUSTOMER OR ANYONE ELSE FOR DIRECT, INDIRECT DAMAGES, LOST PROFITS, ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, OR DAMAGES OF ANY KIND WHATSOEVER ARISING OUT OF OR RELATING TO THE USE OF OR INABILITY TO USE THE SITE.
REPRESENTATION AND WARRANTY Customer represents and warrants that: (1) it has authority to enter into this Agreement; (2) entering into this Agreement does not violate any other rights, obligations, regulations or laws; (3) it has obtained all necessary rights for any content that it provides to Gulf Beach Weddings use of such content will not be defamatory or harassing or violate any third party rights, including rights of publicity, privacy, and intellectual property rights, or violate any law or regulation. All Phone Calls, Inbound & Outbound, are recorded for Quality and Training Purposes.
SPECIAL CIRCUMSTANCES In special circumstances couples may accidentally or knowingly breach company policy (i.e. Reserve 10 Chairs for an 80 Guest Ceremony, Declining Coordination above 20 Chairs, Reserving Vendors outside of the Recommended or Ceremony Time Frame, Cleanup Options at Gulf Beach Weddings Reception Hall, etc.). These are considered ‘Special Circumstances’ and warrant a Release Form specific to these instances between Gulf Beach Weddings management and the couple direct. Couple releases Gulf Beach Weddings and its Ancillary Partners accordingly. We do not provide alcohol or engage in any alcohol related activities associated with our Beach Wedding Ceremonies. The Champagne Toast we provide is an alcohol removed substitute in this regard.
INDEMNIFICATION & HOLD HARMLESS Customer agrees to indemnify and hold Gulf Beach Weddings and our affiliates, officers, directors, agents, and employees harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising in any manner in whole or in part out of Customer’s use of the Site, Wedding Ceremony and its risks associated, or its violations of its representations, warranties or obligations under the Agreement. Client agrees to indemnify and hold harmless Gulf Beach Weddings LLC and its affiliates and its officers, agents and employees, from and against any and all liability, damages, costs, losses, claims and expenses, however caused, resulting directly or indirectly from or connected with Gulf Beach Weddings LLC negligent performance of this Agreement (including, but not limited to such liability, cost, damage, loss, claim or expenses arising from the death of or injury to, or damage to property of Gulf Beach Weddings LLC, or their respective employees or agents). Beach Weddings, outdoor events, and their related services are inherently dangerous and subject to many external uncontrolled factors (Weather, Traffic, Beach goers, and their municipalities but not limited to). Gulf Beach Weddings LLC expressly encourages couples to review and assess all risks involved with an outdoor event and the potential imminent danger in which Beach Weddings are conducted. We reserve the right to make changes to this policy at any time.