All of the pictures were shot in a live-studio and/or depict actual setups, product, packages, beach locations, materials, and colors. We are constantly updating our flower decorations, options, offerings, etc. to offer our customers the best possible beach wedding experience. Please note that your wedding can be affected by weather, colors and options do change from time to time – therefore, the pictures may not be exact at the actual event. We reserve the right to make these updates as new options and materials become available. We receive many calls from customers whose expectations are surpassed and find our Beach Wedding Packages better than anticipated. We have done our best to represent each item accurately as possible on our website, but we do consider each of our items a unique and handmade, subject to variations. Due to lighting in pictures, custom nature of the materials and hand application accordingly, there are some slight inherent difference. While we make every attempt to make sure your Wedding Day is perfect and beautiful, your computer’s monitor settings or the browser used may affect the appearance, color, texture, or depth perception that appear on the screen.
- The deposit plus plus any fees spent on your behalf for items and/or services associated with your wedding are non-refundable in all cases. The deposit is paid to individuals, municipalities and companies to reserve the date, time, permits and services at the time of booking. This includes but is not limited to permits, flowers, cakes, supplies, outside deposits to specialty vendors (Officiate, Setup Crew, City / County Permit, Photographer, Videographer, Live Musician) Marketing, and Office Work, etc. to reserve the date, time, permit and venue on your behalf. The deposit is forfeited as part of holding the date, time and location. We are able to postpone the wedding once, schedule permitting, moving the date/time/location out for up to 365 days (See Below). Please consult us in this regard as we will need to move all vendors/bookings to the new date all at once and this is handled on a case-by-base basis. Within 90 days of the original booked date, the total amount is non-refundable – this includes all outside vendors. Couple agree to hold harmless and release all further financial, legal, reviews associated, Chargebacks, PayPal Disputes, Gulf Beach Weddings LLC and its associates and ancillary vendors/employees from all further obligation. All wedding deposits and payments are non-transferrable. Vendor payments outside of 90-days forfeit a $150 deposit per vendor, inside of 90-days all payments sent to booked vendors are non-refundable. When a postponement occurs, we are essentially planning two weddings in this regard. Any changes to the original registration date will incur a minimum of the following: $175 reschedule + the cost of a new applicable permit(s) associated. NO TANGIBLE PERSONAL PROPERTY IS TRANSFERRED TO THE CUSTOMER IN THIS CONTRACT. IN ALL CASES, PHOTOGRAPHY RAW IMAGES OR VIDEO ORIGINAL FOOTAGE IS NOT AVAILABLE OR PROVIDED.
- Certain locations (‘Custom Locations’ – $150+) and certain times of year (All Major US Holidays and their Weekends – $150+) require additional setup time/preparation and are subject to ‘Custom Location’ costs, permits, premium and/or fees associated: New Years Eve & Day, MLK Weekend, President’s Day, Easter Weekend, Mother’s Day Weekend, Father’s Day Weekend, George Washington’s Bday, St. Patrick’s Day (weekend if applicable), Cinco de Mayo (weekend if applicable), Memorial Day Weekend, 4th of July & Weekend, Labor Day Weekend, Columbus Day Weekend, Halloween, Veterans Day Weekend, Thanksgiving Friday/Saturday, Christmas Friday/Saturday). The reason is to adequately prepare for the popularity of the date (Incentive Pay to Team Members) and Additional Preparation (Setup Timing, Traffic, Parking, etc.) and therefore subject to reasonable additional costs associated. All set up materials and chairs are taken down following the ceremony as all municipalities require us to be off the beach and out of the park by ‘dusk.’ The Location Booked & Time is not guaranteed. We are subject to different Municipalities, Cities, National Parks, County Parks, Local Government, and State Parks – we make every effort to ensure the original location is reserved as quickly as possible, however, this is an active calendar and last minute bookings can occur. Further, other events may take precedence (Festivals, Concerts, Food Rally’s, Volleyball Tournaments, Air Shows, Public Government Holiday dates, etc.) and we are subject to cancellation. Certain locations are subject to major holiday blackout dates set forth by the County or State and are subject to change at any time. We ask that couples remain flexible as we always work in their best interest to find a suitable alternate location and date in this rare event.
- COVID-19 is an illness caused by a virus (SARS-CoV-2) that can spread from person to person. The virus that causes COVID-19 is a new virus that has spread throughout the world. COVID-19 severity can range from mild to severe, and in some cases can cause death. Everyone is at risk of getting COVID-19, and older adults and people of any age who have serious underlying medical conditions may be at higher risk for severe illness. As COVID-19 is a known infections disease and presents circumstances that may reasonably give rise to cancellation and/or postponement of the event, I acknowledge that coverage will not be afforded in any way for such circumstances.
- Illness to honorees and immediate family members
- Illness to vendors associated with the event
- Fear or risk of illness or contracting any virus or disease
- Closure of venues due to localized COVID-19 outbreaks
- Limitations on the number of people allowed to gather or other social distancing guidance
- Cancellation/Postponement of the Event due to Government shutdowns
- Loss of deposits due to transportation delays or cancellations
- Cancellations or delays of the Event due to concerns with COVID-19 outbreaks disruption timelines
- Other impacts directly or indirectly related to COVID-19 circumstances
- All locations are subject to Public Parking. As the overall tourism economy improves, we expect Florida in particular to be busier than ever in 2021, 2022 and into 2023. Please plan accordingly for parking and unusual traffic patterns. Note: ‘The Sunset doesn’t wait on anyone’ and thus its always best to arrive early and stay in an air conditioned car as we start promptly on time!. Certain locations include the Entrance Fee (Henderson Beach State Park for example) however, we are not allowed to reserve parking spots. For this reason, we have recommended time frames for everyone to arrive: Ceremony Timeline. In all cases, we recommend avoiding the middle of the day on Saturday/Holiday weekends. Most locations have metered parking and can range from $2.50-4/hour or a flat fee ($5-25) for the day. Please Contact Us if you have specific questions in this regard.
- Customer may have the choice to apply the fee to another date, time or location if a named Hurricane makes landfall at the time of your scheduled wedding, at the ceremony location. This date must be discussed and agreed upon to avoid conflicts with previous bookings. Please note additional costs may be incurred should the wedding need to be moved to a Pavilion (if available), Reception Venue provided by the Couple, or outside location not agreed to in the initial booking due to inclement weather. Please see our Weather Page for more information. We strongly encourage couples to have an indoor/covered alternate location reserved and mentioned to GBW at the time of booking, additional permission may be required. *Please note Vendors, Setup Crew, etc. are scheduled for certain time frames in advance of the ceremony. Should the wedding need to be moved into a Pavilion and it is available, this option is an accommodation and may not include all the setup materials originally included with your wedding package. There will be no ‘discount’ in this event as we will do our best to setup as much as we can accordingly. In all cases, we are not responsible for weather related events and their potential risks associated. We advise couples in advance, weather can be unpredictable and often involves wind, lightning, and rain associated. This includes Algae Blooms (Red-Tide, HABs, etc.), Seaweed on the beach, or the potential for either at or around the time/location of the ceremony. These items are often unpredictable and can change with the tides daily. Please proceed with caution.
- Logistics, Privacy, and Recommendations: Gulf Beach Weddings offers recommendations based on location, dates, times, guest count, level of privacy and are based on prior knowledge and expertise. In the event, said Client elects to disregard, refuse or ‘go against’ our recommendations of Gulf Beach Weddings LLC, the Client willingly assumes all associated risks, responsibilities, and lack of privacy. Venue & Location: Certain beach locations are recommended based on their suitability, availability, access and overall perceived privacy. Gulf Beach Weddings recommends avoiding specific event dates and times based on a working knowledge of factors that may affect the wedding, to include: Holiday Dates, Saturday’s, Festivals, Air Shows, Volleyball Tournaments, or particularly busy dates when the beach may be overly crowded and/or restricted. Gulf Beach Weddings may offer guidance on the ideal beach location, based on the number of guests, considering factors such as space limitations, seating arrangements, parking, traffic and overall logistics. Our recommendations are outlined here: Tampa Beach Ratings, Destin Beach Ratings.
- Beach Ceremonies are conducted in an open-air Outdoor Environment. We simply cannot control or predict weather patterns or events associated that are outdoor in nature (Mosquitos, Noseeums, and other irritant bugs/creatures). We make every effort to work with couples in the event of inclement weather, please see our Weather Page for more information.
- We proactively reserve photography at time of booking based on availability and proximity to the wedding location. There are also photographers not formally listed below on our internal vendor list (Destin – Tampa). Please note because of the driving distances involved, we try to use specific photographers in certain areas to become experts. If you have a recommendation, select the ‘First Look‘ option while reserving and let us know your preferences in order #1 – 3 at the Time of Booking.
- Gulf Beach Weddings Recommendations on Timing, Beach Location, Seating, and Public/Private Beach Locations. Over the course of 12+ years and nearly 8,000 Weddings performed on the beach – we have learned a few things. We make these recommendations available in the FAQ’s section, via phone/email support, or meeting in person. More importantly, we have learned what ‘not to do’! For example, Saturday mid-day or even early afternoon is not the best time for a wedding (beach goers, parking, traffic, etc.). We instead recommend before 11am or after 5pm to avoid the busiest time of the date. We discourage Saturday/Holiday dates from 11am-3pm during Winter and 11am-5pm during High Season (March – November). If you will be in town for the week, we highly recommend Monday – Thursday (non-holiday weeks)! Certain locations provide more privacy than others. Further, the only way to have a completely private location would be on Private Property facing the Gulf of Mexico (this typically requires the homeowner/management company to obtain the permit). We recommend all guests seated during the ceremony. There are several reasons for this: Line of Sight for the Photographer and overall organization of the event/ceremony. Therefore, if you are expecting 20 Guests = 20 Chairs. Children would be personal preference and we recommend ‘Beach Wheelchairs’ which can be booked direct through an outside vendor for elderly guests or those not able to walk on the sand.Certain locations are more private than others – we do our best to represent these here (Tampa Beach Ratings – Destin Beach Ratings). The Permit obtained does not guarantee us a location, allow us to rope off the beach/reserve parking, and/or privacy. All of the locations we service are located in Public Beach & Neighborhood Access points, therefore not Private Beach. If you have specific questions regarding this, please don’t hesitate to call/email us anytime.
- All Phone Calls, Inbound & Outbound, are recorded for Quality and Training Purposes.
- In the event of a Chargeback, by submitting a ‘non-refundable’ deposit online you agree to: Authorize Gulf Beach Weddings and its affiliates to pursue all means necessary in the case, including: contracts, electronic signatures, emails, phone records, etc. for authorization to all PayPal, Bank, Credit Card Company, and Institutions involved. All cancellations within 90-days of the ceremony will forfeit all payments made up to that date.
- We highly recommend customers reserve a morning ceremony or the recommended time frame: 1 hour prior in Tampa Locations, 1.5 hours prior in Destin Locations. Please note Gulf Beach Weddings has reserved vendors on your behalf: Setup crew and permitting designed for the exact setup, start time and takedown of said ceremony. There is an obvious 15 minutes +/- window in terms of flexibility however, the trouble is when couples and their guests do not arrive until beyond the 15 minute grace period. GBW reserves the right for reasonable fees associated with additional setup crew time, additional vendor (Photo, Video, Live Musician, Officiate, etc) costs, and permit fines that may be incurred.
- We do not provide alcohol or engage in any alcohol related activities associated with our Beach Wedding Ceremonies. The Champagne Toast we provide is an alcohol removed substitute in this regard.
- Customer agrees to indemnify and hold Gulf Beach Weddings and our affiliates, officers, directors, agents, and employees harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising in any manner in whole or in part out of Customer’s use of the Site, Wedding Ceremony and its risks associated, or its violations of its representations, warranties or obligations under the Agreement. Client agrees to indemnify and hold harmless Gulf Beach Weddings LLC and its affiliates and its officers, agents and employees, from and against any and all liability, damages, costs, losses, claims and expenses, however caused, resulting directly or indirectly from or connected with Gulf Beach Weddings LLC negligent performance of this Agreement (including, but not limited to such liability, cost, damage, loss, claim or expenses arising from the death of or injury to, or damage to property of Gulf Beach Weddings LLC, or their respective employees or agents). Beach Weddings, outdoor events, and their related services are inherently dangerous and subject to many external uncontrolled factors (Weather, Traffic, Beach goers, and their municipalities but not limited to). Gulf Beach Weddings LLC expressly encourages couples to review and assess all risks involved with an outdoor event and the potential imminent danger in which Beach Weddings are conducted. We reserve the right to make changes to this policy at any time.
- We reserve the right to make changes to this policy.
CANCELLATION-POSTPONMENT-FEEDBACK FORM: Complete the online form here (Cancellation & Feedback Submission)
If you have any questions or concerns, please call: (727) 475-2272
